Assistant Project Manager

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Range Rate:  $24 – 30 per hour

Location:  Charleston, West Virginia

Need more information: Contact Necole Smith at (314) 396-9464 or email us at  nsmith@globalessentialstaffing.com 

Essential Functions:

• General office support management (supplies, vendor communication, mail, etc.).
• Timely and accurate payroll input, reconciliation, and reporting.
• Timely and accurate work order production Oracle input for billing and revenue recognition.
• Confidential processing of prospective employee applications and support documents.
• Timely and accurate processing of expense invoices (material and general office) for payment.
• Timely and accurate submission of travel and expense statements to division headquarters.
• Maintain compliance with corporate record retention and destruction policies.
• Administers new employee processing (W-4's, benefits enrollment, etc.).
• Actively leads the charge in field office procedures training and ensures communication and comprehension of office staff policies (general foreman and operations managers).
• Designated "field trainer" for new incoming office administrators.
• Oversight for one or more adjacent field office administrators.
• All other duties as needed to support the field office operations.
• Help oversee a construction project from start to finish.
• Manage day-to-day project activities, including the POD and time-sheets.
• Assist in project planning, budgeting, and identification of resources needed.
• Work with the project manager to ensure understanding of all project activities, schedules, and deliverables.
• Help to manage client responsibilities and expectations.
• Work with management to develop the objectives/goals of each member and assign individual responsibilities.
• Ensure that construction activities move according to a pre-determined schedule.
• Monitor the progress of the construction activities regularly.
• Effective time management and logical decision-making ability.
• Change Order creation and tracking training.
• Prepare paperwork and track the revisions of the change orders.
• Assist the PM with paperwork.
• Learn what and why the PM is creating a change.
• Assist the PM in the tracking of baseline progresses.
• Plan Creation
• Construction/Execution
• Risk/Safety/Quality
• Subcontractor/Work Scope
• Labor/Equipment
• Kick-Off/POD
• Billing Understanding and ability to review with billing creations.
• Coding invoices and assisting with AP/AR.
• Working in PVault on appropriate invoices.
• Material paperwork tracking assistance.
• Subcontractor Contract execution paperwork and responsible for tracking their progress.
• Assisting or creating the set up of new vendors.
• Assisting or creating land lease agreements.
• Assist with travel arrangements as necessary, calling for quotes on various things.
• Provide reminders and assistance on various internal and client reporting requirements.
• Project cost tracking/reporting to the Project Manager.

Preferred Skills and Abilities:

• Ability to multitask and maintain effectiveness with multiple priorities.
• Professional demeanor; remain calm and emotionally controlled.
• Ability to follow directions and take the initiative.
• Excellent communication, accounting, and organizational skills.
• Familiar with Microsoft Office
• A basic to a good understanding of construction and means of methods.
• Basic understanding/proficiency of construction means and methods.
• Completed OSHA ET&D Training.

Physical Demands:

• Field visits to the job site.

Education and/or Work Experience:

• At least one of the following:
  • Construction Management with 1-2 years of experience with a commercial and/or general industrial contractor;
  • 2+ years of directly related experience with no degree

Need more information: email recruiter at  nsmith@globalessentialstaffing.com