Senior Proposal Coordinator (Onsite)

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Location: Houston, Texas

Posted on: 02/09/2022

Need more information: Contact Necole Smith at (314) 396-9464 or email us at nsmith@globalesssentialstaffing.com
 

Job Description Summary: 

We are currently seeking a Proposal Coordinator to support our growing Transmission and Substation Group. The responsibility for this position is assisting/managing proposal coordination/development from RFP invitation to submittal. 

The Proposal Coordinator will analyze RFP/RFI/Pre-Qualification instructions to identify requirements for proposal/pre-qualification submittal, create Task Matrices, assign deliverables to appropriate team members, and manage the RFP Proposal process from beginning to end. The Proposal Coordinator is responsible for submitting/uploading the final proposal to the appropriate customer platform. 

• Analyze Requests for Information (RFIs), Requests for Quotes (RFQs), and Requests for Proposal (RFPs) to identify requirements for proposal submittal. 

• Develop task matrices and summarize the evaluation criteria to guide the proposal team during proposal development 

• Prepare all supporting proposal development documentation (outline, page allocation, team assignments, proposal management plan, schedule, kick-off meeting, review/executive review meetings. 

• Work closely with every department (safety, quality, environmental, operations, etc.) to obtain required information for RFP responses. 

• Analyze Contract terms and conditions to complete Legal Review Request form 

• Follow existing document control standards to ensure all information is documented, distributed, and archived accordingly 

• Assist in developing and supporting the proposal response. Includes writing draft work plans, proofing, editing, formatting 

• Utilize Qvidian proposal automation software to update boilerplate proposal materials 

• Must be willing to work outside of regular working hours to meet customer-driven, firm deadlines if needed. 

• Meet proposal deadlines by establishing priorities and target dates 

Skills & Abilities: 

• Strong organizational and document management skills 

• Ability to multitask and maintain effectiveness with multiple priorities 

• Professional demeanor; remain calm and emotionally controlled under pressure 

• Detail-oriented and high attention to accuracy 

• Comfortable with working in a non-traditional office environment 

• Demonstrated written and verbal skills 

• Ability to work independently 

• Proficiency with Microsoft Office Suite (i.e., Word, Excel, PowerPoint, Visio), SharePoint, Adobe Pro, and Adobe Acrobat 

• Salesforce knowledge, a plus 

• Qvidian knowledge, a plus 

Education and/ or Work Experience: 

• Minimum 3 years of experience preferred in: 

▪ Construction administration 

▪ Utility ▪ EHV transmission/substation construction environment 

• Understanding of the Bidding/Proposal process 

• Minimum 4-year college degree or equivalent experience

Need more information: Contact Necole Smith at (314) 396-9464 or email us at nsmith@globalessentialstaffing.com